ࡱ> }|U $bjbj I~ɄiɄi  " " """"""8"lj#D"@`#(#L"$"$"$8&"Z& f&???????$BE?"n&&&"n&n&?"""$"$@8p.p.p.n&X""$""$?p.n&?p.p.k=>"$ ZDP&TC>?<@W>|F(R|F(>>8|F"3?n&n&p.n&n&n&n&n&??l+n&n&n&@n&n&n&n&|Fn&n&n&n&n&n&n&n&n& X b!:  Guidance Note GN 030 Workplace Temperature January 2024 "What is the maximum or minimum temperature for the workplace?" This Guidance note is intended to explain the legal requirements relating to temperature of the workplace and to provide advice on the course of action to be taken in periods of hot or cold weather. 1. What is the maximum temperature for the workplace? There is no legally-stated maximum temperature. The main Regulations dealing with indoor workroom temperature are the Workplace (Health, Safety and Welfare) Regulations 1992. Regulation 7 states: During working hours, the temperature in all workplaces inside buildings shall be reasonable. A method of heating or cooling shall not be used which results in the escape into a workplace of fumes, gas or vapour of such character and to such extent that they are likely to be injurious or offensive to any person. A sufficient number of thermometers (extra reference here about Alcohol or digital thermometer NOT mercury) shall be provided to enable persons at work to determine the temperature in any workplace inside a building. Thus there is no maximum or minimum temperature in law; it all depends on what is "reasonable" for a particular workplace. The regulations apply to ALL workplaces, and so one cannot have a cold room operating above 4( C nor could one control temperatures in areas open to the outside. 2. Health and Safety Executive Guidance There is an Approved Code of Practice accompanying the Regulations which states: "The temperature in workrooms should normally be at least 16 degrees Celsius unless much of the work involves severe physical effort in which case the temperature should be at least 13 degrees Celsius. These temperatures may not, however, ensure reasonable comfort, depending on other factors such as air movement and relative humidity. 3. The Health and Safety Executive advises the following (with weblink to guidance) Employers can help ensure thermal comfort in hot weather by: providing fans, e.g. either desk, pedestal or ceiling-mounted fans; ensuring that windows can be opened safely (but only where they do not impact on COSHH control measures such as fume cupboards, microbiological safety cabinets and capture hoods), where this does not impact on air conditioning systems; shading from direct sunlight with blinds or by using reflective film on windows to reduce the heating effects of the sun; siting workstations away from direct sunlight or other situations or objects that radiate heat (e.g. plant or machinery); relaxing formal dress code - while ensuring that personal protective equipment is provided and still used if required; allowing sufficient breaks to enable people to get cold drinks or cool down providing additional facilities, e.g. cold water dispensers (water is preferable to caffeine or carbonated drinks) introducing formal systems of work to limit exposure, e.g. flexible working patterns, job rotation, workstation rotation etc. placing insulating materials around hot plant and pipes providing air cooling or air-conditioning plant Employers can help ensure thermal comfort in cold weather by: Areas that are feeling cold should raise a ticket to the estates customer service helpdesk. Estates can then check for any local heating system issues. Providing adequate workplace heating, such as portable heaters, to ensure work areas are warm enough when they are occupied Identifying alternative warm work places across College if practical Limit exposure by introducing systems such as flexible working patterns, job rotation or home working where practical Provide enough breaks to allow workers to get hot drinks or warm up in heated areas Clearly some of these cannot be applied to all circumstances at College; but serve as a useful guide for departments. Note that the Health and Safety Executive focus on activities where high or low workplace temperatures could affect the safety of the worker - for example work in Containment Level 3 laboratories where work with dangerous pathogens is conducted. Note too, the turbulence caused by fans and air conditioning units, or the opening of windows etc may cause COSHH control measures such as fume cupboards, microbiological safety cabinets etc to lose their effectiveness, or even introduce a new hazard such as an electrical, fire or trip hazard. Summary If the temperature in the workplace is affecting the worker AND it is due to the work process, then steps should be taken to make it comfortable or to devise a safe system of work; if it is due to very warm weather then additional fans or local air conditioning may be used or if it is very cold weather heaters can be used but only if they do not impact on COSHH control measures and do not themselves cause an additional trip, electrical, fire or another hazard. Ideally fans/heaters should be on a timer so that they are not left running outside of working hours. Departments should ensure that fans/heaters etc. are checked for electrical safety prior to going into use, and located so that they do not inadvertently create a new hazard. NOTE that fans provide a cooling effect because of the passage of air over the body, which causes increased evaporation. Please be aware that in hot weather individuals will need to increase fluid intake to avoid dehydration. Working outdoors in hot weather The College has relatively few outdoor workers who are more likely to be at risk from harmful effects of solar radiation such as blistering, sunburn and skin cancer. Those who are most at risk may have fair or freckled skin that doesnt tan, or goes red or burns before it tans, red or fair hair and light-coloured eyes, and many moles. To reduce exposure to heat, keep your top on and cover up by wearing appropriate clothing. Stay in the shade wherever possible, especially during breaks and use a high-factor sunscreen (at least SPF15). Drink plenty of water to avoid dehydration. Watch for symptoms that include: appearance of new moles or spots, changes to shape, size colour of moles and spots or if they itch or bleed (seek medical advice). Working outdoors in cold weather Additional work clothing should be provided and worn by individuals working outside to protect them from the cold weather conditions. For more information: HYPERLINK "https://www.hse.gov.uk/temperature/index.htm"https://www.hse.gov.uk/temperature/index.htm and HYPERLINK "http://www.imperial.ac.uk/healthand-wellbeing/physical-health/sunsafe/"www.imperial.ac.uk/healthand-wellbeing/physical-health/sunsafe/  Workplace health, safety and welfare. Workplace (Health, Safety and Welfare) Regulations 1992. Approved Code of Practice and guidance L24 HSE Books 1992 ISBN 0 7176 0413 6     Page  PAGE 2 of  NUMPAGES 3 Safety Department 51Թ South Kensington Campus London SW7 2AZ, UK Tel: +44 (0) 20 7594 9423 safetydept@imperial.ac.uk www.imperial.ac.uk First Prepared1st. Review2nd. Review3rd. Review4th. 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