ࡱ> q =bjbj 4iZjiZj5  8tR!!!TRVRVRVRVRVRVRYUX^VR!!!!!VR4kR-#-#-#!^TR-#!TR-#-#F0FJ_!H$@RR0R*HmX!mXHFJFJ&mXlJ!!-#!!!!!VRVR"!!!R!!!!mX!!!!!!!!! Y c:  (Annex 2) Form A Proposal form for the approval of a student exchange partnership (to also be used when a twice reapproved partnership is due a third reapproval; i.e. reapproved as if it were new at that stage)When completing this form, the lead academic should refer to the Procedure for the approval, reapproval & review of student exchange partnerships, and in particular the following criteria for approving and reapproving partnerships: The partner provides learning opportunities (within or outside their curriculum) which enable the University to meet the requirements of the generic study plan (abroad) for the relevant degree programme. The partner will provide our exchange students with an appropriate level of support during the application and pre-arrival phase. The partner has student support services which are appropriate, if not comparable, to 51Թs, in particular wellbeing services and where relevant language services. The partner is able to release grades in a timeframe that enables a students progression at 51Թ to take place in line with the timetable for the Board of Examiners. The study opportunities which the partner proposes to send students to 51Թ to undertake are realistic, achievable and would be comprised of approved modules. The exception would be for project and research options that are not part of our curriculum where official grades would not be given and the partner university would decide on credit. The Placement Learning Policy, Good Practice and associated documentation, including the procedure can be accessed here:  HYPERLINK "http://www.imperial.ac.uk/about/governance/academic-governance/academic-policy/placement-learning/" http://www.imperial.ac.uk/about/governance/academic-governance/academic-policy/placement-learning/ Department(s) to be involved at 51Թ and lead staff member. Where several Departments are involved please indicate the lead Faculty/Department. Equally where involvement is limited within a single department specify the staff or research groups/sections.Degree programme(s) at 51Թ for which the partnership will be relevant (please write in the text title for ease of reading, rather than the code) Proposed Partner Higher Education InstitutionNameLocation (City and Country)CampusFaculty/School/Dept(s) at the proposed partner with whom the exchange activity will take placeContact details at the partner institutionAcademic lead (name and email):Administrative (name, office and email):Main weblink for our outgoing exchange students:Overview: Suitability of the proposed student exchange partner Please explain briefly how this institution will make an effective exchange partner.The partner should provide and support a high-quality learning experience comparable to that at 51Թ. Make reference to i.) any other relevant educational or research activity which may already take place with this partner (or other reasons for establishing it, especially if similar exchange partner exist already for the country concerned); ii.) to the likely demand for this exchange at the partner as well as amongst students at 51Թ and iii.) the perceived value-added benefits for those who participate.(Outgoing and Incoming) Select the best description of the study plan to be undertaken. Typical options for Outgoing (nb: each degree programme has a generic study plan): courses/modules, but not including an individual project (partner curriculum.) courses/modules and an individual project (partner curriculum.) courses/modules (partner curriculum) and individual project (curriculum or non-curriculum at partner; assessed wholly by 51Թ with or without formal input from partner other than supervisor.) individual project (non-curriculum at the partner; assessed by 51Թ.) option i, ii, iii or iv with a cultural/language/technical project or essay set and assessed by 51Թ. research internship at partner (assessed by 51Թ.) postgraduate research (as part of the degree registration.) Typical options for Incoming: courses/modules, but not including an individual project (51Թs curriculum.) courses/modules and an individual project (51Թs curriculum.) courses/modules (partner curriculum) and individual project (curriculum or non-curriculum at 51Թ; assessed wholly by partner with or without formal input from 51Թ other than supervisor.) individual project (non-curriculum at 51Թ; assessed by partner.) research internship at 51Թ (assessed by partner.) postgraduate research (as part of the degree registration.) OutgoingDescription of Study PlanTypical Start Date and Duration (or just duration)IncomingDescription of Study PlanTypical Start Date and Duration (or just duration)Typical level of study of the studentLiaison with the proposed partner(mark X in the box where task achieved) In the case of a proposal where no comparable student exchange links exist with the proposed partner the expectation is that the lead department will seriously consider undertake a preparatory site-visit (optional). However, the mandatory requirement is one or more on-line discussions to cover all relevant topics.  FORMCHECKBOX  A physical visit (by academic lead at 51Թ or their delegate) was undertaken to meet with academic lead at the partner (and involving other staff at either partner as necessary including by remote connection).  FORMCHECKBOX  A Skype/Teams/Zoom discussion between academic leads at both parties (and involving other staff at either partner as necessary, including our own CLCC) has taken place. Where one or more comparable exchange links already exist the lead department should discuss with the relevant department or departments. Mandatory.  FORMCHECKBOX  Advice has been obtained from Dept(s) of [INSERT DEPT(S)] who have existing link(s) with the proposed partner. Facilities and support for 51Թ students at the proposed partnerPlease indicate that learning support and pastoral care arrangements (available at the partner and as a continuation of those provided by 51Թ), accommodation options, language support and orientation have been explored to the lead staff members satisfaction:  FORMCHECKBOX  Please comment as necessary: ___________________________________________________ ______________________________________________________________________________ Specifically, the lead staff member confirms that the partner has (mark X in the box where task achieved) the following facilities for non-degree/exchange students:  FORMCHECKBOX  an office providing housing advice. Website:  FORMCHECKBOX  an office providing visa and related immigration advice. Website:  FORMCHECKBOX  an office providing advice on host country insurance matters, including health insurance Website:  FORMCHECKBOX  services dealing with disability, including learning, and well-being/mental-health. (note: students remain enrolled at 51Թ and can access College services)  FORMCHECKBOX  (countries where English is not an official language) services that provide access to language support/tuition (on a free or fee-paying basis). For the Colleges expectations regarding language preparation see  HYPERLINK "http://www.imperial.ac.uk/about/governance/academic-governance/academic-policy/placement-learning/" Good Practice for Compulsory Study Placements Abroad (Outward Mobility only) Deployment of the generic study plan (as described in section 7) at the proposed partnerThe lead staff member has (mark X in the box where task achieved):  FORMCHECKBOX  undertaken an appropriate reviewing exercise of the relevant curriculum at the partner and the outcomes of said exercise are agreeable.  FORMCHECKBOX  (where relevant) addressed any accreditation issues. Please indicate what these accreditation issues were (if any) _____________________________  FORMCHECKBOX  discussed expected student workload with the partner, especially where it involves study which is not selected from the partners curriculum, and the outcomes of said discussion are agreeable.  FORMCHECKBOX  discussed project assessment with the partner so as to be sure that a.) it meets degree requirements at 51Թ; b.) to ensure that whether a department transfer a grade for a project wholly assessed by the partner or the department is in anyway involved in the assessment of a project undertaken under the auspices of the partner (whether internal or external to the partner) that both parties understand any responsibilities of the other. Please tick this box if project assessment is not relevant to the proposal  FORMCHECKBOX   FORMCHECKBOX  understood the grading scheme and other relevant examination issues, including the availability or otherwise of re-sits, at the partner.  FORMCHECKBOX  been reassured that the partners transcript (grade report) routine will fit with the Depts Board of Examiner process. In addition to e-transcripts and hard copy transcripts where received directly by the student or by College this may also include other safe and secure communications of grades from the partner to the student. Following items are for undergraduate year abroad and term/semester abroad only: The lead staff member has  FORMCHECKBOX  attached the generic study plan for the relevant degree programme.  FORMCHECKBOX  attached an example STUDY PLAN (how the generic study plan could be undertaken at partner) For each module of the example study plan please indicate: who is responsible for delivering the module (usually the partner, but indicate where 51Թ or both) the level of study [bachelor/masters/doctoral]. who is responsible for the assessment (usually the partner but indicate where 51Թ or both). the [ECTS or local] credit value at the partner and whether the credit value will differ when transferred OR if delivered by 51Թ the ECTS credit value. Where it assists describe aspects to support management of the whole generic study plan. The lead staff member will (mark X in the box to acknowledge the task ahead):  FORMCHECKBOX  (as appropriate) develop a credit and grade transfer statement for this partner and that such a statement will be made available to 51Թ College students who participate in the exchange. Such a statement should include what happens when a module is failed or the whole placement is failed; what happens if a transcript (grade report) is received after 31 August. It is also an opportunity to make clear to the student that they are enrolled at both 51Թ and the partner university during the placement period and subject to the rules and regulations of both 51Թ and the partner university during the placement period. Special requirements for incoming students Please indicate if incoming students, to achieve the objectives of their template study plan, will require special access/needs (e.g. access to modules in another department, including Business School and CLCC; exams after the enrolment period has concluded).  Overview: Risks and how they will be mitigated The lead academic is asked to comment on any risks associated with approving the proposed exchange partnership (e.g. ethical, variation in HE systems, location, housing, financial cost to students and any other access issues, academic needs of students coming to 51Թ). Please indicate which have been considered/resolved or remain outstanding.Details for the Agreement with the Partner These are requested by Registry for consideration when drawing up the formal agreement for the proposed partnership. To note: Where approval for the partnership is given by the relevant committee it will normally be for a period of 5 academic years commencing at the beginning of the next academic year. Preferred duration of Agreement (maximum of 5 years). However, where agreements are covering more than subject area there may be a need to compromise.The agreement will be constructed to commence at the beginning of the next academic year, unless stated otherwise here:Numbers to be exchanged annually. Relate to duration where the activity is not like for like.Has the lead staff member any particular requests for the agreement (reciprocal requirements). Please note any other issues which are not covered by the above?Next steps: Assistance with completing the Form can be obtained from the Assistant Registrar (Placements):  HYPERLINK "mailto:a.hawksworth@imperial.ac.uk" a.hawksworth@imperial.ac.uk The lead academic should submit the completed Form by email (as a word document) to the appropriate committee(s) via the Director of Undergraduate Studies and/or Director of Postgraduate Studies of the lead department depending on the scope indicated in section 2 of this Form (and with reference to the procedure). The form should reach the appropriate committee secretary(s) by the scheduled deadline for papers: UG/PGT: HYPERLINK "http://www.imperial.ac.uk/about/governance/academic-governance/faculty-and-departmental-governance/"http://www.imperial.ac.uk/about/governance/academic-governance/faculty-and-departmental-governance/ PGR:  HYPERLINK "http://www.imperial.ac.uk/about/governance/academic-governance/senate-subcommittees/postgraduate-research-quality-committee/" http://www.imperial.ac.uk/about/governance/academic-governance/senate-subcommittees/postgraduate-research-quality-committee/ Where two or more committees are involved please note that complete approval is not obtained until all relevant committees have recorded their approval in the relevant minutes.       )158?@HSTUe    ŷũ}ooooooobbbbbhnhM]OJQJ^JhnhnOJQJ\^Jhnhn5OJQJ^J *hnhM]5OJQJ^JhnhM]7OJQJ^JhnhM]5OJQJ^Jhnh_5OJQJ^JhnhWcG5OJQJ^J$hM]5OJQJmHnHsH HtH Hu1jhnhnB* OJQJUmHnHph`u  hN & FVd$If^`Vgdi:kd$$IfTla~&&  t 0644 lap yti:Td$Ifgdi:V^VgdM]  ) 2 4 > A B K L S T \ ] d h j | ! + L S Z h ? 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