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Casual Work Management application

All worker set-up and payments are done using the Casual Work Management application. If you have a new requirement for a casual worker and have not previously been set up in the application, please complete the Ad hoc casual work request form and email it to the Casual Worker Team.

Legal and regulatory requirements 

When hiring casual workers, several employment and immigration regulations must be adhered to. Failure to do so can have serious consequences for the hiring manager,  51³Ô¹ÏÍø and the worker.

When hiring casual workers, you must follow employment and immigration regulations.

It is illegal for managers to:

• Assign work before confirming the worker’s right to work.
• to assign work beyond visa-permitted hours or conditions.
• to continue to assign work after the right to work has expired.

Workers must also comply with these laws. Payroll will not process payments for work that breaches our legal obligations as an employer.

Worker and work assignment set-up

Before any work starts, the worker and assignment must be set up. Workers can’t submit timesheets for payment until this step is completed.

 Departments regularly using casual workers:

• Department Administrators should add a Requirement Schedule (RS) for any new assignment using the Casual Work Management app. For existing workers with an open RS for the same role, no new RS is required.
• The Casual Worker Team will then onboard new workers or confirm assignments for existing ones, allowing work to begin.

For departments new to the Casual Work Management app: submit the ‘Ad hoc casual work request form' to be set up in the system.

Worker payment

Casual workers are paid monthly. The payroll deadlines can be found on the ‌Casual Worker Payroll Deadlines page.‌

Timesheet submission and approval process for payment: 

1. Workers submit timesheets in the app (see Existing Casual Workers page for links to the app for workers).
2. The named Hiring Manager reviews and approves/rejects the timesheet, completing the Level 1 approval.
3. The Departmental Payroll Approvers review and approve/rejects the timesheet, or can pass the timesheet back to the Hiring Manager with queries.
4. Fully approved timesheets (at Level 1 and 2) completed by 17:00 on the payroll deadline are processed for payment.