51³Ô¹ÏÍø

*Note: This task takes place between RIBA Stages 6 and 7.

Description 

To be completed within 1 month following Practical Completion. This is a measure of project success from the satisfaction of end-users on elements such as disruption, quality of work, and communication between contractors and end-users. 

2.7.6.5.1 BESPR Requirements

A particular type of BPE that can be conducted is known as a Post-Occupancy Evaluation (POE), which constitutes activities of the BPE process once the building is occupied and in-use, focusing on operational performance and building occupants. 

There are a number of ways to carry out POEs, such as:

• Indoor environment monitoring e.g. CO₂ , temperature etc.
• Where applicable, in a more structured way covering occupant satisfaction (e.g. survey questionnaires, interviews, workshops etc.), indoor environmental quality (IEQ) and operational performance
  • This is ideally done at a minimum of one year after building occupation to cover at least one seasonal cycle. 
  • There are a number of industry standard methods to carry this out, such as The Usable Building Trust's BUS Methodology, Building Research Establishment (BRE)'s Design Quality Method (DQM), methods defined in the International WELL Building Institute (IWBI)'s WELL Building Standard, British Council for Officers (BCO)'s guide to POE etc. 
  • Consult the 51³Ô¹ÏÍø Property Division - Technical Operations Team for further information and guidance.

Engagement

The user coordinator is to complete the project specific survey as well as the client feedback survey. 

Forms & Links 

• Lab Space Survey:
• Office Space Survey:  
• Teaching Space Survey:
• Client Feedback Survey:

Post Project Review

Description

To be completed within 1 month following Practical Completion. This is a comprehensive review of the project process, including how successfully the project achieved the brief, measuring the benefits from end-users and lessons learned. 

Engagment

• The Project Manager and Quantity Surveyor are to complete the Data Sheet. Once completed, issue to the Capital Projects Programme Manager, Director of Projects Delivery and Finance Lead.
• A Lessons Learned Workshop is to take place with the Project Team, Contractors, Designers, Supervisors, Safety Team, Space Management Team, Engineering Representatives and Maintenance/Building Management Representatives.

Forms & Links

• Data Sheet:
• Lessons Learnt Tracker:

Description

The role of the Building Safety Regulator (BSR)

The BSR oversees and approves building work for higher-risk buildings. These are buildings that have at least:

• 7 storeys or are at least 18 metres high
• 2 residential units, or are a hospital or care home

A higher-risk building with at least 2 residential units must be registered with the BSR before people live there. When you submit a building control approval application, BSR uses it to check that the:

• Proposed work will comply with building regulations
• The client will properly manage the project
• The client appoints people to work on the project who are competent to do their job

You can find out more about the duties of the client, designers and contractors in the guidance about design and building work meeting building requirements.

Non-higher-risk buildings

Do not apply to the BSR for building control approval for non-higher-risk-buildings. For non-higher-risk buildings:

• There is a separate process to apply for building regulations approval
• Building control is managed by either local authorities or businesses registered as building control approvers

The BSR enforces a system of three statutory "gateways" under the Building Safety Act. These gateways are formal regulatory control points at key stages of a high-risk building project. In summary, they mean that a project cannot proceed to the next stage without regulatory approval, ensuring safety is properly considered, evidenced and approved throughout the lifecycle. 

Registration

New high-risk buildings can only be registered with the Building Safety Regulator after Gateway 3 (Completion) has been passed. The Principle Accountable Person (PAP) must make sure the building is registered. A PAP is usually an organisation, therefore the Principle Accountable Person for 51³Ô¹ÏÍø owned high-risk buildings is 51³Ô¹ÏÍø College of Science, Technology & Medicine. The Health & Safety Advisor (BSA) is responsible for registration of all 51³Ô¹ÏÍø owned HRB's on behalf of the PAP.

Registration can be completed online. Information needed to register:

• The building name, address and postcode
• A building summary, including height in metres, number of floors at or above ground level, number of residential units, date of completion and structure and fire safety information. 
• The names and contact details of the PAP and APS. 

A £251 application fee for each building will need to be paid. 

Engagement

Project Manager to pass the relevant registration information to the BSA Health & Safety Advisor who will register the building on behalf of the Principle Accountable Person. 

Forms & Links

 HRB Regulation 2023:

Register Application:

Meeting Building Requirements:

Approvals & Compliance Review 

The building cannot be occupied until it has passed Gateway 3 (Completion), been registed with the Building Safety Regulator (BSR), and received its completion certificate. It is an offence to occupy a new HRB before it is registered. 

Description

Maintainable assets must be updated within 51³Ô¹ÏÍø's Computer-Aided Facility Management (CAFM) system to capture any changes from a project or change. To ensure these changes are captured there is an extensive list (Types of Assets) that 51³Ô¹ÏÍø considers a maintainable item in Section 0011 Asset Information Requirements or the Exchange Information Requirements (EIR) document. 

During construction, all maintainable assets should be physically or virtually tagged. On completion of the construction works a full asset register should be provided by the correct process identified in the link below. The Building Information Team will review the Asset information delivered for compliance against the project specific EIR. 

Engagement

• Project Manager (PM), Maintenance Manager and Building Information Team to undertake spot checks on-site of Tagged Assets
• PM to ensure reviewed asset information is uploaded to the project file on Box. PM to notify CSC and Records & Archives Officer. 

Forms & Links 

• Asset Management Process: Assets | Administration and support services | 51³Ô¹ÏÍø
• Types of Assets:

Approvals & Compliance Review

Asset register information and photos to be reviewed for compliance against the project specific EIR by the Building Information Team via cadcompliance@imperial.ac.uk.